Contest Managers
Statement from TTAO for 2022-23 Contest Year
CONTEST MANAGERS
Both TTAO and UIL have gotten questions from Contest Managers about what special things they might need to do this year about checking rights from publishers. Actually, the Contest Managers duty on this has not changed. According to the Guide for Contest Managers, the director must provide:
• Written permission from the publisher or author (unless the play is in the Public Domain) and
• Written evidence from the publisher or school administration that royalty for each performance has been paid.
The changes this year involve the agreement between publishers and schools/administrations. This should not greatly affect what we do when we check for rights and royalty payments.
Thanks, we appreciate the great job you do in running OAP Contests,
Craig Hertel
TTAO President
The Function of the Contest Manager- Like an umpire or referee in a sporting event, the Contest Manager serves as the official during a one-act play competition. The function of the Contest Manager is to fully organize the contest, but you are also responsible for administration and enforcement of all League rules at the contest site.
As the manager at any level in the One-Act Play Contest, you represent that level director and executive committee (district or regional) and the League. It is your responsibility to operate the contest in STRICT accordance with League rules and the OAP Handbook.
FIRST THING TO DO!
Review the RULE CHANGES and Updates for 2022-23
Review the GUIDE FOR CONTEST MANAGERS
“When do I start?”
For district/zone contests, find out if a planning meeting was held. They are scheduled between mid-August and November 1 of each school year. If the meeting has not been held, it is important that you attend.
Planning meetings for bi-district must be scheduled after State, Region and Area adjudicators are announced and no later than August 10th.
Sample Planning Meeting Agenda Available in the GUIDE FOR CONTEST MANAGERS which is excerpted from the One-Act Play HANDBOOK
Please send contest information for Bi-District
Bi-District, Area and Region packets may be sent to the State Theatre Office at theatre@uiltexas.org
For Area and Region there are no planning meetings
Texas Theatre Adjudicators and Officials (TTAO)
CONTEST MANAGER CERTIFICATION Training
See TTAO Website for updates
Report Technical problems to support@ttao.org
TABULATION TOOL from TTAO
TTAO Web-Based Tabulation Tool INSTRUCTIONS
TABULATION Explained Video (will redirect you to youtube)
CONTEST RESULTS Forms
JUNIOR HIGH
High School ZONE and DISTRICT
High School BI-DISTRICT
High School AREA
High School REGIONAL
For HIGH SCHOOL DISTRICT and REGIONAL meets ONLY
YOU MUST also enter results in the SPRING MEET entry system
BALLOT - Acting Awards
(For Panel or Single Adjudicator)
BALLOT - Panel Ranking
Interactive form, can also be printed
CLINIC / FESTIVAL CONFLICT Form
CONTEST CHECKLIST Sample for Contest Managers
SAMPLE CONTEST PROGRAM FORM
EVALUATION FORM for Contest Managers
to Evaluate the Contest
EVALUATION FORM for Adjudicators
to Evaluate the Contest
GLOSSARY of One-Act Play Judging Terms
JUDGE'S EVALUATION Form
(Interactive)
JUDGE'S EVALUATION Form
(Not interactive, for printing)
TABULATION TOOL from TTAO
TTAO Web-Based Tabulation Tool INSTRUCTIONS
TABULATION Explained Video
(will redirect you to youtube)
DEADLINES 2022-2023
For Contest Managers & Meet Officials
Aug 15
First day to contact a single adjudicator or the first member of a panel for District or Zone contests
First day to draw performance order
Aug 31
Deadline to report bi-district information and adjudicators to state office
Nov 3
Deadline to hold director's planning meeting
Nov 6
First day to contact and contract the second and third members of a panel for zone and district contests
Feb 1
Deadline to set up district One-Act Play Meets in the Spring Meet Entry System
Deadline for executing judging contracts
Deadline for Contest Managers to certify online--This must be done annually
Mar 23
Deadline for certifying the results for district and bi-district contests