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University of Texas at Austin
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Preparing a Budget for Academic Coordinators

General Supplies

  • Literary Criticism - Cost of paperbacks and Handbook to Literature.
  • Spelling - American Heritage Dictionary of the English Language, Fifth Edition: Fiftieth Anniversary Printing (2018), the current UIL Word Power spelling list, practice spelling, tests, workbooks, software
  • Social Studies - Current primary & secondary reading selections
  • Science/Math/Accounting/Calculator Applications - Calculators (will not need to purchase every year)
  • Current Issues & Events - Vendor practice tests and study materials
  • Speech & Debate - Videos, magazine subscriptions, debate evidence, file folders
  • UIL Academic Study Materials
  • One-Act Play/Theatrical Design Supplies
  • Study and practice materials from outside vendors

Salaries

  • Stipends to coaches, academic coordinators

Fees

  • Entry fees to invitational, district and post-district meets. For some districts, the budget for hosting an invitational meet is a separate account since the event pays for itself. Make sure you fudge a bit here in order to cover for inflation.

Professional Services

  • Fees paid to judges and other contest administrators and workers. Remember: much of work at invitational and district meets is voluntary. Recruit as many volunteers to assist as possible.

Travel

  • Student Activities Conference travel, meals
  • Capital Conference registration, travel, hotel, meals (for coaches, directors & coordinators)
  • Invitational meet travel, rooms, meals
  • Travel/rooms/meals to district (if required)
  • Travel/rooms/meals for regional and state meet. Most likely, the majority of travel budget will be for post-district competition.
  • Some school districts will pay for expenses incurred beyond the district level out of the district budget so they do not have to be included in the campus budget. Coordinators should check on it. Also, even though schools are exempt from state taxes, you usually have to pay some city taxes.

Awards

  • Certificates
  • Patches, jackets, awards banquet.
  • “Thank you” gifts for coaches.