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2020-21 Track & Field State Meet Media Policy

It is the goal of the University Interscholastic League to provide the media with comprehensive, hospitable services during UIL State Championship events. We understand the difficulty of covering these state championships, and we appreciate the positive publicity our schools and athletes receive as a result of your work. In formulating a media policy, we have tried to address as many media groups as possible. We understand that different media outlets have different needs, and we strive to meet the needs of everyone involved.

Due to the COVID-19 pandemic and attendance restrictions to maintain social distancing, the UIL is substantially limiting the number of credentialed media at state events. While we will do our best to accommodate as many media outlets as possible, we reserve the right to deny credentials based on space limitations. Preference will go to media outlets who have demonstrated prior coverage of hometown or circulation-area team(s).

We are encouraging media outlets to request credentials for essential staff only and consider utilizing the following resources where possible or if you are not able to attend in person:

  • Live results will be posted to the following page throughout the State Meet:
  • Highlight clips for TV segments – TV stations may run highlights off the NFHS broadcast feed, subject to rules and restrictions. Contact Mark King for more information: mark.king@nfhsnetwork.com.

CREDENTIALS

Credentials are assigned by session. Media will be granted access only to sessions where they have athletes from their coverage area competing. Media must promptly exit the facility upon completion of their assigned session(s).

FACE COVERINGS & FACILITY PROTOCOL

Per University of Texas policy, face coverings are required and must be worn properly (over nose and mouth) at all times. Media members must submit linked form before their arrival each day. COVID-19 Form

For more information, please visit the UIL website.

PHOTOGRAPHY & VIDEO

Due to COVID-19 protocols, the UIL is only able to allow a very limited number of photographers/videographers on the track level at all times during the 2021 UIL State Track Meet.

Photographers/videographers may shoot from the following areas:

• The northeast corner of the track just behind the finish line—Maximum 10 at a time

• Camera platforms throughout the stadium in the stands—Maximum 2/platform

• Top of Manor parking garage, overlooking the west side of the track

Space permitting, a limited number of photographers not in the areas listed above may remain in the media interview tent just below the scoreboard on the north side of the stadium until space allows for them to rotate into the photography areas. Media should only shoot events which have athletes from their coverage area competing, to allow other media members access to the photography area.

There will also be no access to the awards podium due to COVID-19 social distancing requirements.

UIL is working with 1st Photo to provide photos to interested media outlets, at a discounted media rate. Media outlets interested in obtaining photos through 1st Photo should contact Jeffrey via email: jeffrey@1stphototexas.com

To gain track-level access, media members must enter through Gate 4 and submit to COVID screening/temperature checks before entry.

The UIL prohibits the sale of photographs from UIL State Championship events and will not credential any photographers whose photos will be used for any purpose other than media coverage.

Events cannot be filmed in their entirety and footage should be used for highlight purposes only. Highlights should be no longer than two minutes in length for all event coverage combined.

INTERVIEWS

Interviews may be conducted in tent on event level located at North End of Stadium, just west of scoreboard. Interviews should be conducted while wearing face coverings and maintaining a proper social distance between the interviewer and individual being interviewed.

CREDENTIALS

The UIL is not issuing Year Long Credentials for the 2020-2021 school year due to varying space limitations at each event. Only individuals with UIL-issued media credentials will be allowed access to UIL State Championships. In order to obtain media credentials to UIL State Championship events, certain protocol must be followed.

  • To request media credentials for the Track & Field State Meet, you must fill out the online credential request form. Sport-specific credential request forms may be found under each sport's media page. 
  • Media outlets must identify school(s) they are covering in their credential request.
  • Each person, along with his or her duties (reporter or photographer), must be listed in the request.
  • Requestor must be employed by the media outlet requesting credentials. Requests submitted by freelancers will be denied.
  • Requests via telephone or email will NOT be accepted.
  • REQUESTS MUST BE RECEIVED BY THE DEADLINE FOR THE EVENT. LATE REQUESTS CANNOT BE CONSIDERED DUE TO COVID-19 CAPACITY LIMITATIONS. (View the event deadlines.)
  • The UIL makes the final determination of whether or not media credential requests are granted. If your request is denied, the UIL will make every attempt at contacting your media outlet via the email provided in the online credential request. It is your responsibility to assure your credential request has been successfully received. All credentials will be placed on reserve at the state meet site, and will not be mailed.
  • You may check the status of your credential request via e-mail at: pr@uiltexas.org

*PLEASE NOTE*

Credentials or tickets for spouses, friends, children, etc. will not be provided. Acceptance of the media credentials to a UIL championship event constitutes an agreement by the individual to abide by all media regulations of the UIL.

Newspapers

Credentials will be provided only to reporters covering hometown or circulation-area teams. Reporters must present photo identification in order to claim credentials. NEWSPAPERS MUST IDENTIFY SCHOOL(S) THEY ARE COVERING IN THEIR ONLINE MEDIA CREDENTIAL REQUEST.

Daily newspapers may have up to two credentials. Weekly and bi-weekly newspapers may have no more than one credential. Publishing companies that publish weekly newspapers for more than one community will be considered a single weekly newspaper. The UIL must have names for all persons claiming passes, and all persons must bring photo identification. NEWSPAPERS WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS.

Statisticians

The UIL does not issue media credentials for statisticians.

Television

TV stations may reserve no more than one credential. STATIONS WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS. Television stations must identify school(s) they are covering in their online media credential request.

Events cannot be filmed in their entirety and footage should be used for highlight purposes only. Highlights should be no longer than two minutes in length for all event coverage combined.

Internet Sites

A representative from Internet sites interested in covering the tournament should request credentials prior to the deadline following the same protocol as other media outlets (see above). Requests will be considered on an individual basis. Internet sites will be limited to one credential. INTERNET SITES WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS. Sites must identify school(s) they are covering in their online media credential request.

Websites will not be credentialed unless they meet specifications outlined below:

  1. Must be a legal corporate entity that has been in business for at least one full calendar year and has provided coverage of a UIL member school for at least one full year.
  2. Must provide original daily coverage of UIL athletic teams with its own staff of full-time reporters, photographers and equipment.

No credentials will be issued to any website that is not deemed by the University Interscholastic League Media Coordinator to have adequate editorial oversight.

The following Internet sites will not be granted credentials:

  • Personal page Internet site publishers (Facebook, Twitter, Instagram, etc.)
  • Agate Internet sites
  • Sites that do not produce original content on a daily basis will not be credentialed.
  • Internet sites associated in any way with the promotion of alcohol, tobacco, gambling, political election issues/candidates or lewd subject matter as determined by the UIL
  • Any other Internet site deemed in poor taste or not in compliance with the mission of Interscholastic athletics as determined by the UIL.

Magazines

A representative from magazines interested in covering the tournament should request credentials prior to the deadline following the same protocol as other media outlets (see above). Requests will be considered on an individual basis. Magazines are limited to one credential. MAGAZINES WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS. Magazines must identify school(s) they are covering in their online media credential request.

The following Magazines will not be granted credentials:

  • Magazines associated in any way with the promotion of alcohol, tobacco, gambling, political election issues/candidates or lewd subject matter as determined by the UIL
  • Any other magazine deemed in poor taste or not in compliance with the mission of Interscholastic athletics as determined by the UIL

Magazines must furnish, upon request, samples of previous issues. Samples would need to be received before the deadline to request a credential has passed.

High School Student Media

Administrators of schools participating in the event should request credentials prior to the deadline following the same protocol as other media outlets (see above). SCHOOLS WITH NO VESTED INTEREST IN THE EVENT WILL BE DENIED CREDENTIALS—If your school is not participating at the state event, you will not be granted credentials.

Each school may be issued one student media credential total. The credentials are intended for use by students in their school’s journalism program and should include newspaper, yearbook and broadcast journalism on a single request. Only individuals with UIL-issued media credentials will be allowed access to the UIL State Championships. Students must show a valid student identification card from a high school participating in the tournament in order to obtain UIL media credentials – no exceptions.

Events cannot be filmed in their entirety and footage should be used for highlight purposes only. Highlights should be no longer than two minutes in length for all event coverage combined.

High School media credentials will not be considered for parents, booster clubs, spirit groups, team photographers or other coaches to take pictures or footage of the contest.

Commercial Photographers

The UIL does not issue media credentials to commercial photographers. Media credentials are intended for media purposes only. The UIL prohibits the sale of photographs from State Championship events.

Recruiting Services/Scouts

The UIL does not issue media credentials to recruiting services or scouts.

Additional Information

The UIL’s goal is to provide the best service possible to the working media. Part of this responsibility is guaranteeing that services are available only to the working media. To request media credentials, please follow the protocol listed above by filling out the online credential request form.

Media Department
University Interscholastic League
(512) 471-5883
pr@uiltexas.org