Preparing a Budget for Academic Coordinators

General Supplies

These will not need to be purchased every year

Computer Applications/Journalism/Ready Writing - portable laptops, printers, software and supplies when applicable
Computer Science (Programming) - required computer and software
Science/Math/Accounting/Calculator Applications - calculators that are allowable
Spelling & Vocabulary - American Heritage Dictionary of the English Language, Fifth Edition: Fiftieth Anniversary Printing (2018)

Instructional and study materials - UIL Academic Study Materials and practice materials form additional resource vendors
Literary Criticism - three paperbacks (novel, script, poems) and Handbook to Literature
Robotics - robot kits
Social Studies - primary text or novel
Science - physics reading selection
Speech & Debate - demonstration videos, magazine subscriptions, evidence handbooks, file folders, oral interpretation texts
One-Act Play - royalty, props, costumes, scenery, makeup
Theatrical Design - supplies

Stipends to coaches, academic coordinators
Entry fees to invitational, district and post-district meets. For some districts, the budget for hosting an invitational meet is a separate account since the event pays for itself.

Fees paid to judges and other contest administrators and workers. Remember: much of work at invitational and district meets is voluntary. Recruit as many volunteers to assist as possible.

Student Activities Conference travel, meals
Capital Conference registration, travel, hotel, meals (for coaches, directors & coordinators)
Invitational meet travel, meals, entry fees
Travel/rooms/meals to district (if required)
Travel/rooms/meals for regional and state meet. Most likely, the majority of travel budget will be for post-district competition
Some school districts will pay for expenses incurred beyond the district level out of the district budget so they do not have to be included in the campus budget.

Certificates
Patches, jackets
Awards banquet
“Thank you” gifts for academic coaches, not to exceed the awards rule in accordance with the C&CR